Privacy Policy

Privacy Policy LISBON DANCE SUMMIT, LDA

At LISBON DANCE SUMMIT, LDA, we value your trust and are committed to handling your personal information responsibly and transparently. This Privacy Policy explains how we collect, process, store, and protect personal data when you interact with us.

We are LISBON DANCE SUMMIT, LDA, a private limited company (Sociedade por Quotas) with NIPC/VAT number 519 157 613, headquartered at Rua Braamcamp, Nº 84, r/c direito, 1250-052 Lisboa, Portugal (Freguesia de Santo António, Concelho de Lisboa). You can contact us at our registered address or via email at hi@lisbondancesummit.com.

We organize the Lisbon Dance Summit (LDS), an annual gathering that brings together professionals, artists, and enthusiasts in the electronic music scene through a conference with industry panels and networking, brand experiences, and a festival featuring live performances and club events. We deliver this via our official website(s) (including but not limited to www.lisbondancesummit.com, related digital platforms, mobile applications, and social media channels (our own and those of collaborating partners). These channels, together with any linked apps or interfaces, form our “Platform.”

To run LDS effectively, we sometimes need to process personal data from attendees, delegates (conference participants), festival visitors, artists, speakers, and other users (collectively “you” or “users”).

Providing personal data is not mandatory to browse our Platform, but certain features—such as ticket purchases, registrations, or newsletter subscriptions—require it. We process all personal data in full compliance with the EU General Data Protection Regulation (GDPR) and other applicable Portuguese/EU laws.

1. Categories of Personal Data We Process

We collect and use the following types of data:

Account & Registration Information Information you provide directly when:

  • Creating an account (e.g., full name, email, gender, date/place of birth, address, username, password, profile photo, IP address, and linked social profiles such as LinkedIn, Instagram, SoundCloud, or Spotify);

  • Buying tickets, passes, merchandise, or other products (including payment information);

  • Applying to perform, speak, exhibit, or participate in LDS;

  • Signing up for updates or newsletters.

Conference delegates may also submit professional details (e.g., job title, company name, phone number, company address). We mainly use this to fulfill your registration, process payments, and manage our internal records.

Partner & Third-Party Information Data obtained via trusted collaborators, such as:

  • Ticketing or accommodation partners (e.g., payment processors or travel services you use);

  • Event promoters or venues involved in the festival program;

  • Social login providers or integrated services (e.g., when you connect via Instagram, Spotify, or similar).

Event Attendance Records Information about which performances, panels, or venues you attended (e.g., via wristband/RFID check-ins at festival locations).

Behavioral & Interest Data Aggregated or anonymized insights into your preferences, online interactions, and purchase patterns (used only in non-identifiable form unless you explicitly consent otherwise).

Technical & Usage Data Automatically collected details about your device and browsing (e.g., browser type, IP address, visit timestamps, pages viewed, and features used). This includes cookies and similar technologies (see section on Cookies below).

We may also create anonymized datasets from combined sources for purposes like system testing, market analysis, service improvements, and developing new features.

2. Purposes and Legal Bases for Processing

We use your data primarily to:

  • Manage registrations, accounts, ticket sales, deliveries, and invoicing (legal basis: performance of contract);

  • Send essential communications (e.g., confirmation emails, Event updates) (legal basis: contract or legitimate interests);

  • Verify identity for secure access and purchases (legitimate interests);

  • For delegates only: share limited profile info (e.g., name, company/role) with other delegates via the app or directory to facilitate networking (legitimate interests in delivering the full conference value; sensitive details like email/phone require your consent);

  • Personalize your experience, recommend relevant sessions/artists, and improve the Platform (legitimate interests or consent);

  • Send newsletters, Event news, or artist updates (only with your consent);

  • Conduct market research or send targeted promotions/advertising (consent or legitimate interests);

  • Analyze attendance and popularity of sessions/venues to enhance future Events and verify promoter obligations (legitimate interests; non-anonymized use only with consent);

  • Comply with legal obligations (e.g., tax, accounting) or protect our rights.

You can withdraw consent at any time (see section 6).

3. Sharing with Third Parties

We share data only when necessary and transparent:

  • With service providers (processors) who help run the Platform (e.g., hosting, ticketing, email services)—they are bound by strict agreements to protect your data at the same level;

  • With Event partners/venues/promoters when required for service delivery (e.g., ticket validation);

  • If you opt into partner services, data goes directly to them under their policies;

  • In rare cases: to comply with law, prevent fraud, or protect rights/safety.

We do not sell your personal data.

4. Cookies and Similar Technologies

Our Platform uses cookies and tracking tools to improve functionality, analyze usage, and personalize content. This includes essential cookies (for navigation/login), analytics (e.g., anonymized Google Analytics with IP masking), and marketing cookies (e.g., via social platforms).

You control cookies via browser settings or our consent banner. Third-party cookies (e.g., from social networks) fall under their policies.

5. Data Retention

We keep personal data only as long as needed for the purposes above or to meet legal requirements. After unsubscribing, account deletion, or consent withdrawal, we delete or anonymize data promptly (unless required otherwise by law).

6. Your Rights and How to Exercise Them

Under GDPR, you have rights to: access, rectify, erase, restrict processing, data portability, object (including to direct marketing), and not be subject to automated decisions.

To exercise these, email hi@lisbondancesummit.com with details of your request. We may ask for ID verification. For marketing opt-outs, use the unsubscribe link in emails.

You can also lodge a complaint with the Portuguese supervisory authority (Comissão Nacional de Proteção de Dados – CNPD).

7. Data Security

We implement appropriate technical and organizational measures to safeguard your data against unauthorized access, loss, or misuse. Access is limited to authorized staff under confidentiality obligations. Processors are contractually required to match our security standards.

8. International Transfers

If data is transferred outside the EEA, we ensure adequate safeguards (e.g., Standard Contractual Clauses) and that your rights remain protected. Contact us for details on transfers.

9. Children

Our services are not directed at individuals under 16. If you are under 16, parental/guardian consent is required for registration/use.

10. Updates to This Policy

We may update this Policy periodically. Significant changes will be notified (e.g., via email or prominent notice on the Platform). Check back regularly; the latest version was last updated [insert date, e.g., January 2026].

This Policy is governed by Portuguese law. Disputes fall under the exclusive jurisdiction of courts in Lisbon.

For questions, reach us at hi@lisbondancesummit.com.